Engineering Administrator

Location:
Poole
Salary:
£25,000 per annum

Engineering Administrator 

7.30 am-4.30 pm Monday to Friday

Benefits

•             24 days holiday + 3 bank Holidays  ( Xmas, Boxing day, and New Year’s day)

•             Auto Enrolment Pension

•             Long Term Service Awards

•             Subsidised Canteen 

•             Onsite Free and secure Car Park

Job Purpose

  • To provide administration support to the engineering department including reporting on Engineering KPIs.
  • To liaise with technical, covering all audit data and NCNs relating to engineering

Key Accountabilities :

  • Be the first point of contact for all administration requirements from within the Engineering department
  • Be the department’s principal point of contact for technical and customer audits ensuring compliance with customer codes of practice, including ensuring NCNs are completed
  • Ensure all the engineering departments’ processes and procedures are processes mapped and documented and reviewed annually issued with signed conformation from all engineering personnel
  • Ensure the engineering department technical library is maintained and up to date
  • To assist the Engineering Manager to develop and implement comprehensive training and development plans and skills matrix, for all engineering staff.
  • Ensure all work orders and equipment failures recorded are logged on the CMMS System and assist GTLs in ensuring continuity across all reporting platforms
  • Produce reports to meet business requirements. Specifically for the engineering department; PPM completion, Work Order Completion, MTTR, MTTF, Downtime analysis, Parts outstanding and any custom reports as and when required.
  • Input and monitor all Engineering Departments holidays, escalating any labor concerns to the Engineering Manager.
  • Maintain and always look to improve the safety and cleanliness of the office and surrounding area
  • Escalate improvement opportunities and concerns to the Engineering Manager.
  • As and when the business requires provide cover and support to other similar roles within the engineering department.

 

What Good Looks Like:

  • Log and provide daily information for the Engineering Manage
  • Liaise with the technical team for updates on audits, being their first point of contact.
  • All processes and procedures mapped, reviewed, and signed by the department on an annual basis
  • Technical library is kept up to date
  • Assist with completing such tasks as gap analysis and organizing any required training.
  • The CMMS system is kept up to date
  • Complete and communicate reports within the deadlines set.
  • Ensure Kronos is up to date with all Engineering staff holidays
  • Office is kept in order and presents no hazards
  • Communication with the Engineering Manager when required.
  • Provide cover for the role during holiday/ absence at the Engineering Managers request

Experience

  • Experience working in a team in a  process environment.
  • Desirable – Experience of working in an administration role within an engineering environment for a minimum of 2 years.
  • Desirable – Experience in working with CMMS or other complex CRM databases, to an administrator level

Key Skills

 

  • Strong administrative skills
  • Proficient user of MS Office tools.
  • Excellent written and spoken English
  • Numerical ability to record and analyse
  • Prioritising
  • Accurate and concise in delivery of information
  • Influencing skills
  • Excellent communicator

Qualities

  • Attention to detail
  • Organised
  • Works well in a team
  • Establishes good rapport
  • Positive attudite